AI Workflow Assessment — guaranteed or refunded

Know exactly
what to automate .

A 45-minute working session that finds where your week leaks hours, then a written plan: the exact fixes, what each costs, what each saves, and where to start. If I can't find at least 5 hours a week, it's free.

5+ hrs/week found or refundedFee credited toward any build45 minutes

5 hrs/wk — guaranteed
Assessment Report
Your Quick Wins
Ranked by effort vs. impact · built on your stack
01
Lead Intake RoutingAuto-reply & route new leads
~4 hrs/wk
02
Proposal Follow-upsTimed sequences, no leaks
~2 hrs/wk
03
Weekly ReportingCompiled before Monday
~1.5 hrs/wk
Effort vs. impact4-day quick-startMoney-back guarantee
The honest part

Sound familiar?

Book Your Assessment
01

You don't know where to start.

A hundred things AI could automate. You need the three that actually matter.

02

You've tried, it didn't stick.

AI advice is either too vague or too technical. You need one that fits your real workflow.

03

You don't have time to figure it out.

The assessment takes 45 minutes of your time. I do the work. You get a plan you can run in 4 days.

Portrait of Zack Laffey
AI & Automation Consultant

I'm Zack.

I build AI systems for small businesses that want outcomes, not experiments.

Most AI advice is written for engineers. Mine is written for operators. We find the workflow that's costing you hours, build the automation inside the tools you already use, and hand it over clean.

If you want a straight answer on what's worth automating and what isn't, that's the work.

— Zack

Work with me

Diagnose first. Then build.

One assessment shows you exactly where hours leak — and what each fix costs. Do the quick wins yourself. Hire me for the big ones.

Step 01 — Find the opportunity
$499 · credited toward any build

AI Workflow Assessment

A 45-minute working session on your real workflows, then a written report: quick wins you can set up yourself in days, plus the bigger opportunities worth building — each quoted as a fixed-price project. If I can't find at least 5 hours a week of recoverable time, you get a full refund.

  • 45-minute deep-dive on how your business actually runs
  • Quick wins ranked by effort vs. impact — each with the tool, the cost, the setup time, and the hours saved
  • A 4-day quick-start plan (about 10 minutes a day)
  • Bigger builds quoted with a fixed price and timeline — you know the cost before you commit to anything
  • The ROI math in plain numbers, not promises
  • A 30-minute review call to walk through everything
Book Your Assessment
Assessment Report
Quick Wins
Lead intake routing
Proposal follow-ups
Weekly reporting
Inbox triage
5+ hrsfound weekly or refunded
4 daysto your first wins
$499credited toward any build
Step 02 — Build what matters most
Quoted in your report · most run $1,500–$5,000

Fixed-Price Builds

Pick a project from your report and I turn it into a running system — applicants answered in minutes, leads routed automatically, reports that write themselves. The price and timeline are already in the report. No hourly billing, no surprises. Your $499 assessment fee comes off the total.

  • Scope, price, and end date locked before you commit
  • One workflow, one measurable outcome per build
  • Automation built inside your existing stack
  • Documentation plus live handoff
  • 30 days of post-launch support
Start a Build
Fixed-Price Build
TriggerNew client form
AI StepSummarize & classify
ActionTask, reply, notify
Build Output
Documentation + handoff
Error handling + retries
30 days of support
Step 03 — Keep it running
$300/mo · optional

Support & Expansion

After your included 30 days, I can stay on to keep the system healthy as your business changes. And when you're ready for the next opportunity on your report, we scope it the same way: fixed price, fixed timeline.

  • Monitoring and error review
  • Adjustments as your workflows and tools change
  • Monthly check-in on what ran and what it saved
  • Next builds scoped straight from your existing report
Ask About Support
Live System
Connected Stack
CRMLead & account sync
EmailFollow-ups & routing
AI AgentDecisions & summaries
ReportingVisibility & alerts
Deployment Stack
n8nOpenAISlackHubSpotNotionZapier
In practice

What this looks like.

Real workflows. Real time back. Not demos.

Workflow
The problem
The fix
Lead Intake Routing
The problem

New leads sit in your inbox until someone manually follows up.

The fix

Every submission triggers an instant personalized reply and routes to the next step.

Follow-Up Sequences
The problem

You send one email after the call. The deal dies because nobody follows up again.

The fix

A timed sequence runs automatically. No manual tracking. No leaks.

Weekly Reporting
The problem

Someone pulls numbers from three places every Monday and pastes them into a spreadsheet.

The fix

One automated report compiles and delivers before the week starts.

Inbox Triage
The problem

Client emails buried under newsletters and notifications.

The fix

High-priority messages get flagged. Everything else routes or archives itself.

Proposal Workflow
The problem

Every proposal built from scratch. Copy, paste, update, format, send.

The fix

A templated system drafts a proposal in minutes from a short intake.

Client Onboarding
The problem

Welcome email, contract, intake form, kickoff scheduling — all done by hand.

The fix

One trigger starts the sequence. Client gets a clean experience. You don't touch it.

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Also available

Not a business? I build personal AI assistants too.

Personal AI Assistant
From $500

OpenClaw Setup & Install

Your own AI assistant, running on your hardware. Talks to you via WhatsApp or Telegram. Handles calendar, email, reminders, and tasks. Your data stays with you. I install, configure, and support for 30 days.

  • Remote install on your hardware
  • Onboarding call — I walk you through it
  • 30 days of support
  • Custom skills and integrations available
Set Up My Assistant
Personal Assistant
Live Session
Remind me about the 3pm call
Got it. I'll ping you at 2:50pm. Anything to prep?
What's on my schedule today?
10am sync, 1pm client review, 3pm call. 90-min gap after lunch.
Draft a follow-up to Sarah re: proposal
Done. Draft saved. Send it or review first?
Honest fit

Who this is for.

Best fit for

  • Small businesses with 1 to 15 people and real operational volume
  • Owners and operators doing work that should run itself
  • Service businesses where intake, follow-up, or client comms eat hours weekly
  • Teams using CRM, email, forms, and PM tools but not connecting them
  • People who want practical results, not a technology lesson

Not a fit for

  • Early-stage businesses with no workflows yet (build the process first)
  • Teams needing custom software built from scratch
  • Anyone looking for a managed IT provider or general tech support
Let's start

Find out what's
worth automating.

Book the assessment. 45 minutes of your time. Walk away with quick wins you can run in 4 days — and if I can't find you at least 5 hours a week, it costs you nothing.

Book Your Assessment